Privacy and Cookie Policy

Home Privacy and Cookie Policy

This Policy is adopted by INSTINCTOOLS PL SP. Z O. O., ul. ALEJA JANA PAWŁA II, 2700-867 WARSZAWA POLSKA (*instinctools), its subsidiaries, affiliated companies. We are committed to protecting any personal data of users of this website and lawfully processing such data per relevant legislation and, for that reason, we have adopted this Privacy and Cookie Policy (the «Policy») to memorialize terms and conditions on data collection to be applied on this site.

By using this website, and particularly submitting your information through various contact addresses you consent to the collection, storage and use of your personal information according to this policy.

This privacy notice provides information on how INSTINCTOOLS PL SP. Z O. O. processes your personal data when you use the website https://www.instinctools.eu. We have written this notice in simple language to help you make informed decisions, ensuring that you understand and have control over the information we collect, how it is used, and when it is shared.

To review, correct, or erase your personal information, to object to processing or to exercise any of other of your rights, please email us at privacy@instinctools.eu

Please note:

this website uses and collects cookies, including third party cookies. You may block use of cookies at any time by adjusting your browser’s privacy settings, however, some functionality of this site may not work properly.

Please note:

this website contains links to other sites. *instinctools is not responsible for their privacy principles, and we recommend referring to their policy.

Please note:

you shall not disclose any personal information of another person, unless you have obtained this person’s consent to both the disclosure and the processing of that personal information in accordance with this Policy.

*instinctools retains the right to change this policy.

Personal Information we collect and process

What information may be collected through this site?

personal information that you send to us, including information that you provide us through the «Contact us» «Get in touch» and other functionalities as well as sending message to any e-mail displayed there, information contained in or relating to any communication that you send to us (including the communication content and metadata associated with the communication).

information about your computer and about your visits to and use of this website (including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths).

information that you provide us when submitting your CV for any vacancy listed on this site.

information that you provide us when registering to participate in webinars or events including but not limited to name, surname, social media profiles, e-mail address, location, your position.

we do not gather any of your information in order to sell it.

Where did we get your data from?

Directly from you
We may obtain personal data directly from you, for example, when you send us your application or contact us.
Public sources
We might get your contact details from business social networks or websites of recruitment services (e.g. LinkedIn) who use this personal information for their own lawful purposes.

Browser
Whenever you go to one of our websites using your internet browser (like Mozilla Firefox, Google Chrome or Microsoft Internet Explorer), we get some information automatically. This information may include the address of the web page you went to, your computer’s IP (Internet Protocol) address, and the version of the browser you used to go to the website.

What data do we process, for what purposes, on what basis, and for how long?

We act as a controller in the following processing operations.

Purpose	Data	Legal ground	Storage period
Providing website functionality via strictly necessary cookies	Cookie ID, language preferences	Legitimate interest in making our website available and usable	24 hours (depending on the cookie’s lifetime)
Analysing users’ actions via optional cookies	Cookie ID, users’ actions	Consent	Up to 2 years (depending on the cookie’s lifetime)
To send job application via website application form	Name, email, desired position, CV (phone number, education, work experience, other information from CV)	Consent	1 year or until you withdraw your consent
To get users requests and feedback	Email, question	Legitimate interest in providing support and answering the requests of our users	1 year or until you object this processing activity
To receive applications via job web portals, messengers and social network	Name, email, phone number, education, work experience, other information from CV	Legitimate interest in receiving applications from different sources	1 year or until you object this processing activity
To manage the hiring process	Name, email, phone number, education, work experience, other information from CV, history of communications, skills and traits assessed	Legitimate interest in making our HR function effective	1 year or until you object this processing activity
To contact applicants	Name, email, phone number	Contract	1 year
Interview with applicants	Name, email, phone number, date and time of the interview	Contract	1 year
Approving an applicant with senior management / responsible manager / client	Name, proposed position, education, work experience	Contract	1 year
Giving a job offer to the selected applicant	Name, proposed position, email, phone number	Contract	1 year
To compose a talent pool	Name, email, phone number, education, work experience, other information from CV, history of communications	Legitimate interest in maintaining the list of talented professionals to make them an offer in the future	3 years or until you object this processing activity
Storing profile of applicants who reject the offer or have been rejected by us	Name, email, phone number, education, work experience, other information from CV, history of communications	Legitimate interest in effective communication and avoidance of duplicate contact with the same person	3 years or until you object this processing activity

With whom do we share your personal information?

To operate effectively and provide you with the best gaming experience, we share your personal information with the following categories of third parties:

Analytics Providers: We use analytics services to understand how you use our website. This helps us improve our website and tailor it to your preferences.
Hosting Providers: Our website is hosted on secure servers managed by a hosting provider. They have access to data essential for maintaining the website’s functionality and security.
Recruitment Management Providers: We use a cloud CRM service for recruitment automation and applicant tracking. This helps us manage the recruitment process effectively.

We have carefully selected partners and providers with strong data security practices and contractual obligations to protect your information.

We use third party services providers and may transfer data to them. As these countries do not ensure an adequate level of protection of personal data, Standard Contractual Clauses are used to transfer your data to ensure that they are properly protected.

Automated decisions

We neither use automated decision-making nor your personal data to automatically assess aspects of your personality (automated profiling).

Your rights

You have the following rights:

To request information about the processing of your personal data and get access to the personal data held about you
Under Article 15 of the GDPR, individuals have a right of access that gives them the right to obtain a copy of their personal data, as well as other supplementary information. It helps individuals to understand how and why companies are using their data, and check the lawfulness of the processing.
To request that any incorrect, inaccurate or incomplete personal data be corrected.
Under Article 16 of the GDPR, individuals have the right to have inaccurate personal data rectified. An individual may also be able to have incomplete personal data completed – although this will depend on the purposes for the processing.
To request that personal data be erased when it is no longer needed or if processing is unlawful.
Under Article 17 of the GDPR, individuals have the right to have personal data erased. This is also known as the ‘right to be forgotten’. The right is not absolute and only applies in certain circumstances.
To request the restriction of processing your personal data in specific cases.
Article 18 of the GDPR gives individuals the right to restrict the processing of their personal data in certain circumstances. This means that an individual can limit the way that an organization uses their data. This is an alternative to requesting the erasure of their data.

To receive your personal data in a machine-readable format and transfer them to another controller (‘data portability’)
Under Article 20 of the GDPR, individuals have the right to data portability that gives individuals the right to receive personal data they have provided to a controller in a structured, commonly used and machine readable format. It also gives them the right to request that a controller transmits those data directly to another controller.
To object to the processing of your personal data for marketing purposes, or if there are grounds relating to your particular situation.
Article 21 of the GDPR gives individuals the right to object to the processing of their personal data at any time. This effectively allows individuals to stop or prevent you from processing their personal data.
Not to be subject to a decision based solely on automated processing
Under Article 22 of the GDPR individuals have the right to request that decisions based on automated processing of their personal data, which significantly affect them, are made by natural persons and not only by computers. In such cases, they also have the right to express their point of view and challenge the decision.
To withdraw your consent at any time
The GDPR gives a specific right to withdraw consent. You need to tell people about their right to withdraw, and offer them easy ways to withdraw consent at any time.
To lodge a complaint with a supervisory authority
In accordance with Article 77 of the GDPR, you, as a data subject, have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work, or where an alleged infringement of the GDPR has taken place.

What do we use your data for?

Part of the data is collected to ensure the proper functioning of the website. Other data can be used to analyze how visitors use the site or inverse connection for employment purposes, according to your initial request. This communication requires your consent.

The personal data that we collect may be stored, processed and transferred between any countries and locations in which *instinctools operates in order to enable us to use the information in accordance with this Policy. We commit ourselves to ensuring the proper level of protection of your information in all our locations where it is transferred, stored and processed.

We may use third-party tools to collect, process and store your personal information. Before using such third-party tools, appropriate paperwork is signed between the third-party tool provider and *instinctools to ensure that your personal information is safe and processed on a lawful basis.

How do we collect your data?

Some data are collected automatically by our IT systems when you visit the website. These data are primarily technical data such as the browser and operating system you are using or when you accessed the page. These data are collected automatically as soon as you enter our website.

Other data are collected when you provide it to us. This could, for example, be data you enter on a contact form.

Who is responsible for the data collection on this website?

The data collected on this website are processed by the website operator. The operator’s contact details can be found in the website’s required legal notice.

Retention and security

We maintain strict security standards and procedures designed to prevent unauthorized access, loss, misuse or alteration of your personal information.

We will always make sure that personal data you provide is stored on protected servers only.

Your Personal information will not be kept for longer than is necessary to fulfill the purpose for which the personal data was collected.

When the personal data that we have collected is no longer required, we will delete it in a secure manner. We may process data for statistical purposes, but in such cases, data will be anonymized.

What rights do you have regarding your data?

You always have the right to request information about your stored data, its origin, its recipients, and the purpose of its collection at no charge. You also have the right to request it to be corrected, blocked, or deleted. If you wish that we do not use the information you provided to us, please contact us with «Personal Data Withdrawal» title and your name and e-mail inside.

You may also, of course, file a complaint with the competent regulatory authorities.

Analytics and third-party tools

When visiting our website, statistical analyses may be made of your surfing behavior. This happens primarily using cookies and analytics. The analysis of your surfing behavior is usually anonymous, i.e. we will not be able to identify you by this data. You can object to this analysis or prevent it from not using certain tools. Detailed information can be found in the following privacy policy. You can object to this analysis. We will inform you below about how to exercise your options in this regard.

Server log files

The website provider automatically collects and stores information that your browser automatically transmits to us in “server log files”. These are:

browser type and browser version
referrer URL
server request time

operating system used
IP address
host name of the accessing computer

These data will not be combined with data from other sources. The basis for data processing is Art. 6 (1) (f) GDPR, which allows the processing of data to fulfill a contract or for measures preliminary to a contract.

Data collection on our website Cookies

Some of our web pages use cookies. Cookies do not harm your computer and do not contain any viruses. Cookies help make our website more user-friendly, efficient, and secure. Cookies are small text files that are stored on your computer and saved by your browser. Most of the cookies we use are so-called “session cookies.” They are automatically deleted after your visit. Other cookies remain in your device’s memory until you delete them. These cookies make it possible to recognize your browser when you next visit the site. You can configure your browser to inform you about the use of cookies so that you can decide on a case-by-case basis whether to accept or reject a cookie. Alternatively, your browser can be configured to automatically accept cookies under certain conditions or to always reject them, or to automatically delete cookies when closing your browser. Disabling cookies may limit the functionality of this website. Cookies which are necessary to allow electronic communications or to provide certain functions you wish to use (such as the shopping cart) are stored pursuant to Art. 6 (1) (f) GDPR. The website operator has a legitimate interest in the storage of cookies to ensure an optimized service provided free of technical errors. If other cookies (such as those used to analyze your surfing behavior) are also stored, they will be treated separately in this privacy policy.

Contact form

Should you send us questions via the contact form, we will collect the data entered on the form, including the contact details you provide, to answer your question and any follow-up questions. We do not share this information without your permission. We will, therefore, process any data you enter onto the contact form only with your consent per Art. 6 (1) (a) GDPR. You may revoke your consent at any time. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.

We will retain the data you provide on the contact form until you request its deletion, revoke your consent for its storage, or the purpose for its storage no longer pertains (e.g. after fulfilling your request). Any mandatory statutory provisions, especially those regarding mandatory data retention periods, remain unaffected by this provision.

Analytics and advertising

Google Analytics This website uses Google Analytics, a web analytics service. It is operated by:

Google Inc.,
1600 Amphitheatre Parkway,
Mountain View,
CA 94043,
USA.

Google Analytics uses so-called “cookies”. These are text files that are stored on your computer and that allow an analysis of the use of the website by you. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there. Google Analytics cookies are stored based on Art. 6 (1) (f) GDPR. The website operator has a legitimate interest in analyzing user behavior to optimize both its website and its advertising.

Browser plugin

You can prevent these cookies being stored by selecting the appropriate settings in your browser. However, we wish to point out that doing so may mean you will not be able to enjoy the full functionality of this website.

Objecting to the collection of data

You can prevent the collection of your data by Google Analytics by clicking on the following link. An opt out cookie will be set to prevent your data from being collected on future visits to this site: Disable Google Analytics. For more information about how Google Analytics handles user data, see Google’s privacy policy.

Plugins and tools

YouTube

Our website uses plugins from YouTube, which is operated by Google. The operator of the pages is:

YouTube LLC,
901 Cherry Ave.,
San Bruno,
CA 94066,
USA.

If you visit one of our pages featuring a YouTube plugin, a connection to the YouTube servers is established. Here the YouTube server is informed about which of our pages you have visited. If you’re logged in to your YouTube account, YouTube allows you to associate your browsing behavior directly with your personal profile. You can prevent this by logging out of your YouTube account. YouTube is used to help make our website appealing. This constitutes a justified interest pursuant to Art. 6 (1) (f) DSGVO.

Further information about handling user data, can be found in the data protection declaration of YouTube under YouTube Privacy Policy.

Lead forensics

These cookies collect information about your browsing habits on this Website in order to make advertising both on this Website and other websites you subsequently visit relevant to you and your interests, to limit the number of times those adverts are served to you and to help measure the effectiveness of advertising campaigns.

This website uses the following targeting/advertising cookies: Where available Instinctools will connect IP addresses to businesses that they are registered to, and may use the information for sales and marketing purposes through the use of Lead Forensics website tracking technology. You can learn more about how these cookies operate here.

How to contact us?

If you have questions about our privacy policy or personal data regarding you that we hold please contact us.

Cookie name	Host	Description	Duration
pll_language	www.instinctools.eu	Used to set the language of web pages	24 hours

Cookie name	Host	Description	Duration
_ga	Google	Used to distinguish user	2 years
_ga_M6HW5W7L8G	Google	Used to persist session state	2 years